Board of Trustees River Forest Public Library River Forest, Illinois Regular Board Meeting Minutes September 18th, 2007 7:30PM Call to Order and Roll Call President Mark Coe called the regular meeting to order at 7:30 p.m. Secretary Fischer called the roll. Present were Trustees Coe, Cusack, Horstman, Fischer, O’Connor, Beck and Halloran. Also present were Acting Directors Deirdre Brennan and Sarah Hampson and staff member Blaire Ranucci. Audience to Visitors, Trustee and Staff Comments Trustee Fischer raised some questions about this month’s agenda. First, that approval of the Executive Session minutes should not be part of the regular meeting’s Consent Agenda. Motions for approval of Executive Session minutes should occur within an Executive Session as has been the practice. Secondly, Trustee Fischer questioned having an “Other” section in the agenda. Acting Director Brennan explained that she included the “Other” sections in order to make sure that all necessary topics were addressed. Ms. Fischer requested that all agenda items be specific areas of business so that trustees can be prepared discussions and/or votes they may be expected to participate in. Trustee Fischer also inquired about the status of the invoice from Holabird Root which was not included in the September agenda. Consent Agenda Mr. Coe requested a motion to approve the September Consent Agenda which included the August Treasurer’s Report and the Warrant and Benefit List for the period of August 23 through September 10, 2007 including checks numbered from 7276 – 7320 and total expenditures for the period which were $43,460.81. Mrs. Cusack moved that the Board accept the Consent Agenda. Ms. Fischer seconded. A roll call vote was taken and all trustees voted “aye.” Communications A. Announcements “Big Read” flyers and bookmarks for new adult programs were distributed. B. Patron Suggestions Director’s Report -Trustee Fischer requested that the statistical report be simplified to include the current month’s figures next to the year-to-date. Extra columns could be filled if staff had relevant comments to annotate the statistics. -Periodical checkouts have gone up. Acting Director Hampson explained that the increase could be due to teen periodicals moving to the teen space. -Acting Director Hampson pointed out that there continue to be problems with the patron counter. Aaron at the Oak Park Public Library has been informed. -Trustee Fischer asked whether Sneezle Packs (the Children’s Room equivalent of a Homebound visit) are being counted in the statistics. They will be added to the Homebound section of the statistical report. -Trustees and staff also discussed: -The status of the ASK Program. -IT issues that have been detected by OPPL staff while on routine computer-related business at RFPL. Ms. Hampson provided an explanation of the problem and the plan to evaluate each computer before the warranties run out on 9/30/07. -The change in lunch break timing. The co-Directors were congratulated on their recognizing that the change would improve the work experience for staff while improving administrative scheduling ease. -The upcoming roof consultation with MacBrady. Trustees requested that their 2007 evaluation include the skylight. A report will be made to the Board at the next meeting. Old Business A. Board Ethics Statement and Revised Policy Manual Language Trustee Fischer was confused by the meaning of the last of three bullet points in the proposed Board Ethics Statement. The Board discussed the language. Mrs. Cusack moved that the statement be approved as amended. Trustee Beck seconded. The motion carried unanimously. B. Policy Manual Language Directors Brennan and Hampson revised the Policy Manual language with Kay Speyer. The Trustees questioned the wording of the policy manual and its implications. The Board will continue to look at the language for revisions. Trustee O’Connor went to a trustee training at the Forest Park Public Library. The topic under discussion was advocating at state legislature. Ms. O’Connor noted that the Governor has vetoed money for the state library. It was suggested that we contact our state representative and senator to make our views known. New Business -New Trustee Training Narrative needed by for submission of 10/15/07 grant. Ms. Fischer will provided draft copy to staff to include in the per capita grant. -Discussion of Board Function Statement for Library (Board) Policy Manual. Trustees Horstman and Halloran will lead an ad hoc committee to work on revisions to the draft document presented by the co-directors. -Staff In-Service Days for FY 07/08 Calendar Proposed Staff Inservice dates for 2008 were presented and approved. The Library will be closed on 1/11/08, 4/11/08, 8/1/08 and 11/14’08. Executive Session At 8:58 PM, Trustee Fischer moved to go into Executive Session. Trustee Horstman seconded. The motion carried unanimously. Adjournment Ms. Fischer moved that the regular meeting be adjourned at 10:15. Ms. Halloran seconded. The motion passed unanimously. Respectfully Submitted, Elizabeth Gearen Fischer