Board of Trustees River Forest Public Library River Forest, Illinois Minutes of Regular Board Meeting June 12, 2007 7:30 PM   Call to Order and Roll Call President Mark Coe called the regular meeting to order at 7:30 p.m. Roll call was taken. Present at the meeting were Trustees Coe, Cusack, Horstman, Fischer, and Halloran. Trustee Joan O’Connor was excused. Also present were Acting Directors Deirdre Brennan and Sarah Hampson. Trustee Beck arrived at 7:50 p.m. Also present were staff members Denise Hudec and Blaire Valentine, and guests Eric Van Cleven, Kay Speyer, and Alice Calabrese.    Audience to Visitors, Trustee and Staff Comments Eric Van Cleven The Management Association proposed a compensation and performance management survey for the Library. The Management Association provides consulting services for small to medium companies. They would look at job descriptions for positions in the Library compared to other libraries and businesses in the area. The cost of the project is based on the number of job titles, not job descriptions. The survey package includes management meetings, presentations to the board, questionnaires about jobs, evaluating job descriptions, initial market position, and evaluating exemption status. The total cost for the project is estimated to be $2400 with the exception of travel costs and fuel. Mr. Coe moved that the board approve the proposal for $2400 subject to staff’s determination that the 16 positions are appropriate and that the timing is correct. Ms. Horstman seconded the motion. All trustees voted aye. There were no nays. The motion was carried. Alice Calabrese & Kay Speyer Alice Calabrese and Kay Speyer reported on the status of the ongoing Director search. Kay Speyer received 18 resumes from potential candidates. Ms. Speyer compiled a behavioral style document, a question list, an interview tip sheet and interview day guidelines for the Trustees to consult. Consent Agenda Mr. Coe explained the parts of the Consent Agenda. The June Consent Agenda included the May Treasurer’s Report and the Warrant and Benefit List for the period of May 15th to June 12th, 2007 including checks numbered from 7110-7146 excluding checks 7118 & 7134. Total expenditures for the period were $61,570.17. Ms. Beck moved that the Board accept the Consent Agenda. Ms. Horstman seconded. A roll call vote was taken. Voting aye were Ms. Halloran, Mr. Coe, Ms. Cusack, Ms. Beck, Ms. Horstman, and Ms. Fischer. There were no nays. The motion carried. Communications A. Announcements-- none B. Donations - $1000 Rotary, $165 local book club   Director’s Report The Director’s report has changed to reflect the work of the directors. Mr. Coe spoke of Ellen Cutter’s comment about Joanne Trahanas’s move in the district. Mr. Coe suggested we speak to Mr. Garske about using space inside and outside the school. The Board commented on the amount of audio CD circulation for last month.   Old Business Approval of Executive Session Minutes of May 15th, 2007 Tabled  New Business A. Debrief on Dan Cain Training & Discussion of Next Steps Ms. Brennan had spoken with Mr. Coe about the contents of the Training Session. Discrepancies about the Board’s structure of strategic planning were discussed. Ms. Beck found that Dan Cain’s descriptions helped clarify Board structure and duties. Ms. Fischer indicated that the Board should agree on the mission and the vision of the library. The Board feels comfortable moving forward with the interview process in the near future. B. Committee Recommendations & Draft of Charge Fundraising: Endowment, planned giving, estate giving, Friends of the Library The Fundraising Committee will need to define why they are asking for money and how it will be used. The Fundraising Committee will be formed when a director is in place. Adjournment At 10:16, Ms. Cusack moved that the meeting be adjourned. Ms. Halloran seconded.   Respectfully submitted, Blaire Valentine