River Forest Public Library
Board of Library Trustees
Minutes of Regular Meeting
February 20, 2007

Call to Order and Roll Call
	President Mark Coe called the meeting to order at 7:32 p.m. Present at the meeting were Director Dawn Bussey and Trustees Coe, Cusack, Daly, Fischer, Horstman, Ryan and Soffer. Also present were visitors Harley Beck and Chriss Crement.

Audience to Visitors, Trustee and Staff Comments
	President Mark Coe announced that Director Dawn Bussey had given him a letter announcing her resignation effective March 13, 2007.   Mrs. Bussey’s resignation will be discussed further in executive session.

Consent Agenda
	Mrs. Cusack made a motion to adopt the Consent Agenda which included the minutes of the January 16, 2007 regular meeting, the minutes of the January 23, 2007 Committee of the Whole meeting, the Warrant List including checks #6802-6921 for a grand total of $62,752.16, the January Treasurer’s Report and one donation. Ms. Horstman seconded. Roll call vote was taken. Voting aye were Trustees Coe, Cusack, Daly, Fischer, Horstman, Ryan and Soffer. There were no nays; the motion carried unanimously.

Communications
A. Announcements
	Mrs. Bussey informed the Board that a new organization, Taxing Body Business Managers of Oak Park and River Forest, was formed in December. Each taxing body will give an overview of its organization. Mrs. Bussey shared the overview she put together for the Library. The purpose of the group is to determine how resources could be shared among the groups.  She also reported that the Library had to be closed early today because of plumbing problems which were not resolved by late afternoon. This evening’s meeting was held at the Village Hall meeting room.
B. Patron Suggestions: #s 244 and 245 and their responses were noted.

Director’s Report
A. Statistical Report
	New this month: the “RFPL Monthly Dashboard” showing in concise form the % change in the statistics from January ’06 to January ’07.
B. Written Report
	Mrs. Bussey noted that she contacted Dr. Marlene Kamm about the possibility of District 90 contributing toward the cost of the ASK Program.  Mrs. Bussey also spoke with Roosevelt Principal Joanne Trahanas regarding the use of Roosevelt’s multi-purpose room for the program.  Ms. Trahanas stated that this room would not be consistently available after school.  Mr. Coe asked that Mrs. Bussey explore the idea further with Dr. Kamm of use of other space within the school.  The Community Foundation ($2000), the Das Guptas ($1,500), the River Forest Public Library (($1000) and the Pochlys ($25) have all committed to contributing.  The River Forest Service Club, the Friends of the Library, the Community Bank and District 90 have been asked to contribute.  Grant requests have been submitted to the River Forest Township Youth Services ($3000), General Mills (($2000) and the Oak Park River Forest Rotary Club ($1000).
C. Departmental Reports	
	Board members again discussed low attendance at some of the adult programs.  Ms. Ryan asked if there could be a cost analysis done to determine the cost effectiveness of some of the adult programming.

Old Business
A. Committee of the Whole Meeting
	The next Committee of the Whole meeting will be held on Tuesday, February 27th at 7:30 p.m. On the agenda will be the Personnel Vacation Policy and the new Strategic Plan.
B. Calendar-The calendar of dates of the 2007 meetings were reviewed.
C. Review of Draft of the 2007-2011 Strategic Plan
	 After discussion, Board members agreed to table this review until the Committee of the Whole Meeting on Tuesday, February 27th. Board members also agreed to hire a consultant to lead them through the process of writing a Mission and Vision Statement for the Library. This meeting is tentatively scheduled for Tuesday, March 6th.

New Business
A. Update regarding Holabird & Root Meeting
	Mrs. Bussey and Mrs. Fischer met with the architects to request further clarification about how best to use the $250,000 we now have and what the best strategy for phasing the project would be. The architects will come to the March regular meeting with a plan for the Board to review.
B. Review Reconsideration of Materials Policy
	After discussion, it was decided that not all of the members were ready to vote on the new policy as presented. Mr. Soffer and Mrs. Bussey will revise the policy which will be presented for vote at a later meeting.

Executive Session
	At 8:55 p.m. Ms. Ryan moved to go to executive session. Mr. Soffer seconded. The motion carried unanimously and the Board held an executive session.

Adjournment
	At 10:14, Ms. Ryan moved to adjourn the regular meeting.  Mrs. Cusack seconded. A vote was taken and the motion carried unanimously.

Respectfully submitted, 
Diane Daly, Secretary