River Forest Public Library
Board of Library Trustees
Committee of the Whole Meeting
Capital Improvements and Strategic Planning
January 23, 2007

Call to Order
	President Mark Coe called the meeting to order at 7:35 p.m.

Roll Call
	Roll call was taken. Present were Director Dawn Bussey, Trustees Coe, Cusack, Daly, Fischer, Horstman, Ryan and Soffer. A visitor, Mr. Allen Sevigny, was also present.

Audience to Visitors, Trustee and Staff Comments
	Board members thanked Mrs. Fischer for the tremendous work she had done in writing a draft of the ’07-’11 Strategic Plan, and commended Mrs. Bussey for her work in completing the goals of the ’03 – ’07 Strategic Plan.

Approval of Minutes from Committee of the Whole Meetings
1. Mrs. Daly moved that the Board approve the minutes of the Ad-Hoc Committee on Strategic Planning minutes from January 24, 2006. Ms Horstman seconded. A vote was taken: all ayes and no nays: the motion carried unanimously.
2. Mrs. Cusack moved that the Board approve the minutes of the Committee of the Whole Finance/Capital Improvements meeting of January 3, 2007. Mr. Soffer seconded. A vote was taken: all ayes and no nays; the motion carried unanimously.
3. Mrs. Cusack moved that the Board approve the minutes of the Committee of the Whole Strategic Planning Meeting minutes of January 16, 2007. Ms. Horstman seconded. A vote was taken: all ayes and no nays; the motion carried unanimously.

New Business
A. Review draft of ’07 –’11 Strategic Plan – Mrs. Fischer
	Mrs. Fischer wrote a proposed draft for the ’07 –’11 Strategic Plan for the Library. She asked that prior to the meeting Board members read each section in the proposed table of contents alongside the 2003 and 1989 plans and make a list of suggested corrections and changes. The parts of the table of contents that were reviewed and discussed with suggested changes at this meeting were: 1. Introduction, 2. Background, 3. Financial Condition, 4. The Library’s Mission Statement and 5. RFPL 2007-2011 Goals. 
Notes for each section of the discussion are in an addendum to these minutes.
B. Next Steps for Capital Improvements – Mrs. Bussey
	Mrs. Bussey told the Board that she received the bill from Holabird & Root for one-third of the work done on the redesign project. In her opinion, the architects fulfilled the first two parts of the project, but though they presented the Board with four schemes for redesign, they did not give enough guidance for spending the $250,000 budget we currently have to make capital improvements. Mrs. Bussey and Mrs. Fischer will go back to the architects with staff comments with regard to likes and dislikes of the four schemes as well as concerns about spatial issues the current schemes do not resolve. They will request further clarifications.

Executive Session
	At 10:07 p.m., Mr. Coe moved that the Board hold an executive session.

Adjournment
	At 10:55 p.m. Mrs. Cusack moved that the Committee of the Whole meeting be adjourned. Ms. Horstman seconded. A vote was taken: all ayes and no nays; the motion carried unanimously.

Respectfully submitted,
Diane Daly, Secretary