River Forest Public Library
Board of Library Trustees
Regular Meeting
November 14, 2006

Call to Order
	Vice President Margaret Horstman called the regular meeting of the Board to order at 7:19 p.m.

Roll Call
	Present were Director Dawn Bussey and Trustees Horstman, Fischer, Soffer, Ryan, and Daly.  Mr. Coe and Mrs. Cusack were excused.

Audience to Visitors, Trustee and Staff Comments
	Trustee Ryan thanked the Steering Committee for the Capital Improvements Project for all of their work and their attendance and participation in the staff and public listening sessions.
A. Joy Donahue, Head of Technical Services
	Mrs. Donahue updated the Board on what is currently being done in her department.  Mrs. Donahue shared the following information: this year 11,977 new items have been added to the collection, the department is in the process of hiring a new part time staff person and the books on CD have been moved.  Mrs. Donahue buys approximately 20 new books on CD and 20 new DVDs per month. At this time, the library has between 600-700 books on CD and approximately 1000 DVDs. Mrs. Donahue’s goal is to increase these collections. 
B. Architects Rusty Walker and Maria Segal of Holabird & Root
	Mr. Walker led the Board through a series of drawings and diagrams of the library and preliminary reports from engineers, including the mechanicals.  He presented a diagram of library users. The architects gleaned many pieces of information from the public meetings. Some of the reasons people come to the library is that it is convenient, a destination, they like the staff and the ambience and SWAN is very popular. Suggestions that were brought up in several of the sessions were: the library needs better parking, better methods of display, more storage for coats and backpacks,  better bike and stroller parking, a café, and better signage. 
	The next step in the process is an all day in service with the architects, the staff and two Steering Committee members to: continue refinements, identify big idea opportunities, assign spaces, potentially go to Border’s for ideas, and create group sketches with ideas of redesigning the space within the library.
	The Steering Committee will meet at 7:30 p.m. on Tuesday, December 12, 2006.
	
Consent Agenda
	Ms. Ryan moved to adopt the Consent Agenda which included the minutes of the October 17 regular meeting, the Warrant and Benefit List including checks #6596-6696 for a grand total of $77, 063.40, and the October Treasurer’s Report.  Mr. Soffer seconded. Roll call vote was taken. Voting aye were Trustees Ryan, Soffer, Horstman, Fischer and Daly. There were no nays: the motion carried unanimously.

Communications
A. Announcements: 
	~Mrs. Bussey shared information from the MLS about their Strategic Direction for FY 2007-2009
	~She also shared the report from the accounting and consulting firm of Miller & Cooper on the audit they performed for the year ending April, 2006.
	~ Mrs. Bussey invited the Trustees to the Library’s Holiday Party to be held on Friday, December 8.
 B. Patron Suggestions:
	Board members reviewed Patron Suggestions #s 225 to 229.  Mrs. Daly requested that Mrs. Bussey amend and expand upon the response to suggestion #227. Mrs. Bussey will follow up on that response.


Director’s Report
A. Statistical Report: Mrs. Bussey commented on this report:
	There is an overall increase of 16.56% over last year in library use.  The use of the databases is up, due in part to classes given to teachers and adult patrons on database usage. Magan Swarek and Mrs. Bussey will attend a meeting of the River Forest Service Club to promote the use of databases. Ms. Ryan suggested the library hold classes once a month on a regular basis teaching the use of databases. Over 600 Customer Satisfaction Surveys were completed. A more complete report will be given, but initial results showed that 96% of the patrons were satisfied with customer service, and 88% were satisfied with the materials.
B. Written Report: Board members reviewed this report.
C. Departmental Reports: 
	Board members commented positively on the library’s teaching of databases and working with teachers, and also on the great success of the Family Fireside Halloween Party which had 168 attendees.

Old Business
A. Capital Improvements Progress Report
	1. Roof – Mrs. Bussey reported that the roof developed a new leak – this has been repaired.
	2. Steering Committee – Mrs. Fischer reported that the Steering Committee has now attended six public listening/ data gathering sessions with the architects and Village officials, staff and invited local residents. 
B. Collection Development Policy and Reconsideration of Materials Policy
	Mrs. Daly moved that the Board adopt the Collection Development Policy as amended. Ms. Ryan seconded. A vote was taken: the motion carried unanimously.
Discussion and vote on the Reconsideration of Materials Policy was tabled.
C. DVD/Video Loan Rule 
	Discussion of this rule was tabled.
D. Committee of the Whole Meeting – November 28, 2006
	The subject of this meeting will be the budget and capital improvements.

New Business
There was no new business.

Executive Session
Mr. Soffer moved to go to executive session at 10:07 p.m. Ms. Ryan seconded.

Adjournment
At 11:00 p.m. Mr. Soffer moved to adjourn the regular meeting. Ms. Horstman seconded and the motion carried unanimously.

Respectfully submitted,
Diane Daly, Secretary