River Forest Public Library Board of Library Trustees Minutes of Regular Meeting August 15, 2006 Call to Order President Mark Coe called the meeting to order at 7:22 p.m. Roll Call Present were Director Mrs. Bussey and Trustees Coe, Fischer, Soffer, Cusack, Ryan and Daly. Trustee Margaret Horstman was excused. Audience to Visitors, Trustee and Staff Comments Young Adult and Electronic Resources librarian Magan Szwarek gave the Board an overview of the newest databases bought by the library. These include ABC Cleo, The United States at War, The World Book Encyclopedia which is also interactive, and databases for world geography and history from ancient to medieval times and medieval to modern times. These are all accessible from home with a River Forest Library card. Two classes teaching the use of databases will be starting in September. These classes will be well publicized. Consent Agenda Mrs. Cusack moved that the Board approve the minutes of the regular July meeting, the Warrant List of Bills Payable for July 19, 2006-August 15, 2006 which included checks #6402 to 6457 (#s 6406 and 6414 were voided) and the payroll and benefits list for a grand total of $44,862.49, the July Treasurer’s Report and the one July donation. Mr. Soffer seconded. Roll call vote was taken. Voting aye were Trustees Cusack, Soffer, Coe, Ryan, Fischer and Daly. There were no nays: the motion carried unanimously. Communications A. Annnouncements Mrs. Bussey announced the following: ~Two reference sets regarding endangered species were withdrawn. They were donated to teachers. ~The Bookplate and the Customer Satisfaction Survey are at the printer. The Bookplate will be mailed at the beginning of September, and the survey will be out by the middle of September. ~The staff in service went very well. ~There will be a press conference near the fireplace on Tuesday, August 22nd at 2 p.m. for the presentation of the $20,000 from the Community Foundation in matching grant dollars for the Liebner Fund. B. Patron Suggestions Patron Suggestions #209-214 and their responses were reviewed. The Board discussed #210. Director’s Report Board members reviewed the statistics, the written and the staff reports. Old Business Capital Improvement Progress Report- ~The cable runs are in place. ~The self-checkout is in, but is in Mrs. Bussey’s office for testing and training. Mrs. Bussey said that monthly statistics for self-checkout use will be provided. The self-checkout machine will be ready to be used in about one week. Patrons will be able to self check items other than DVDs. ~ Regarding the new landscaping, numbers are currently being put together. ~Mr. Coe requested that a special Committee of the Whole convene to review the draft contract from Holabird & Root. The Board is looking at Tuesday, August 22nd from 7:30 to 9 p.m. New Business A. November meeting date change- The November meeting will be held on Tuesday, November 14. B. Review of Key Performance Indicators- The Board reviewed the document prepared by Mrs. Bussey delineating several KPIs such as: population, circulation per capita, computer use per capita and library visits per capita and the KPI definitions. There will be an annual update of the KPIs. C. Committee of the Whole vs. Separate Committee Meetings – The Board decided that the fourth Tuesday of the month shall be designated as a regularly scheduled meeting date for Committee of the Whole meetings. These may not always be “Committees of the Whole”. For example, not everyone will attend the Finance Committee meetings. There was no executive session. Adjournment At 8:50 p.m. Ms Ryan moved for adjournment. Mrs. Fischer seconded. Respectfully submitted, Diane Daly, Secretary