River Forest Public Library
Board of Library Trustees
Minutes of Regular Meeting
July 18, 2006

Call to Order
President Mark Coe called the regular meeting of the Board to order at 7:20 p.m.

Roll Call
Present were Director Mrs. Bussey and Trustees Coe, Ryan, Fischer, Cusack and Daly. Trustees Margaret Horstman and Lenny Soffer were excused.

Audience to Vistors, Trustee and Staff Comments
Trustee Molly Ryan thanked Mark and Kristen Coe again for the lovely hand crafted box with a gavel donated in her name to the library. Ms. Ryan also congratulated Mrs. Bussey on the donations to the Liebner Fund having passed the $20,000 mark for the matching funds.

Consent Agenda
Ms. Ryan moved that the Board approve the minutes of the June regular meeting, the Warrant List of Bills Payable for June 21, 2006 to July 18, 2006 which included checks #6329 to #6401 (#s 6340 and 6342 were voided) and the payroll and benefits list for a grand total of $59,649.64, the June Treasurer’s Report and the June donations. Mrs. Cusack seconded. Roll call vote was taken. Voting aye were Trustees Ryan, Cusack, Coe, Fischer and Daly. There were no nays: the motion carried unanimously.

Communications
A. Announcements:
Mrs. Bussey announced the following:
~The next in service for the staff will be held on Friday, August 4. The focus will be on databases and shelf reading, especially in the Children’s Department.
~Twelve librarians from Russia visited the library.
~A customer satisfaction survey is being put together. There will be both an online survey and a paper survey.
~One of the library pages is resigning for medical reasons.
~There is now $21,235. in endowment contributions which has exceeded the $20,000 needed for the matching grant
~The Library Luau will be held on Saturday, July 29.

B. Patron Suggestions:
Four suggestions (#s 205-208) and their replies were recorded for the month of June.

Director’s Report
A. Statistical Report – Mrs. Bussey will bring the KPIs (Key Performance Indicators) next month. Numbers are up in the areas of teen usage, card usage and card holders.
B. Written Report – Mrs. Bussey talked about the need for appropriate storage space and safe document storage space.  A question was asked about progress with the self checkout.  Mrs. Bussey said that the cable runs are in, the equipment is on its way but the software is not ready yet.  Mr. Coe asked if the self checkout statistics could be separated out from the rest of the statistics. 

C. Departmental Reports- Board members reviewed these reports. There were no questions.

Old Business
Capital Improvements Update:
Mrs. Bussey reported that there has been a roof leak, that no new planting has been done on the landscaping, and that Administrative Assistant Blaire Valentine will create a handout regarding how villagers may contribute to the Community Garden/Landscaping Project for the front of the library.
 
New Business
A. Architect Presentations
Three architecture firms submitted their qualifications and presented their plans for Capital Improvements for the River Forest Public Library. The three firms were Meyer, Scherer and Rockcastle from Minneapolis, Minnesota, Frye, Gillan and Molinaro from Chicago and Holabird and Root from Chicago.  

B. Selection of Architect
After a thorough review and discussion of the qualifications of the three firms as well as discussion as to which of the firms would work best with our library, Ms. Ryan moved that we accept the proposal given by Holabird and Root subject to negotiation of contract and verification of references.  Mrs. Fischer seconded. Roll call vote was taken. Voting aye were Mr. Coe, Mrs. Fischer, Mrs. Cusack, Ms. Ryan and Mrs. Daly.  There were no nays: the motion carried unanimously.

There was no executive session.

Adjournment
At 10:30 p.m. Mrs. Daly moved that the meeting be adjourned.  Ms. Ryan seconded.

Respectfully submitted,
Diane Daly, Secretary