River Forest Public Library
Board of Library Trustees
Minutes of Regular Meeting
June 20, 2006

Call to Order
President Mark Coe called the regular meeting of the Board to order at 7:15 p.m.

Roll Call
Present were Director Mrs. Bussey and Trustees Coe, Horstman, Daly, Cusack, Ryan and Fischer. Trustee Lenny Soffer was excused.

Audience to Visitors
A. Special Presentation – Mr. Coe
	President Mark Coe gave a presentation honoring Molly Ryan for her five years of excellent service as President of the Board of Trustees. In Ms. Ryan’s honor, a hand crafted gavel and box to contain it with the River Forest Public Library logo will be donated to the library. The gift was designed and crafted by Mark and Kristen Coe and the logo was carved by a friend of Mr. John Hagensick. 
 
B. Front Landscaping – Mr. Kraft
	Jeff and Frances Kraft, local landscape designers, are working to create a new landscape design plan for the front of the library. The Oak Park River Forest Garden Club has donated $500 to the library as a civic beautification project and members have helped with initial planting in the planter boxes. Mr. Kraft told trustees that the plans will be appropriate to the style of the building and will incorporate some of landscape architect pioneer Jens Jensen’s designs. There will be a fundraising component to the project – people may donate requested plants or may “sponsor” plant materials. Where possible native plants will be used and labeled. Also, benches may be a part of the design.  

C. Trustee Training – Mrs. Daly
	Mrs. Bussey and Mrs. Daly attended a Trustee Training Workshop on June 3 at the Bloomingdale Public Library. Mrs. Daly reported on several of the ideas gleaned from the workshop which are relevant to our Board. These will be explored over the next several months.

Consent Agenda
 Ms. Ryan moved that the Board approve the minutes of the May regular meeting, the Warrant List of Bills Payable for May 24, 2006-June 20, 2006 which included checks #6276 to #6328 and the payroll and benefits list for a grand total of $40,164.33, the May Treasurer’s Report and donations.  Mrs. Cusack seconded. Roll call vote was taken. Voting aye were Ms. Ryan, Mrs. Cusack, Mrs. Fischer, Ms. Horstman, Mr. Coe and Mrs. Daly. The motion carried unanimously.



Announcements
Mrs. Bussey announced the following:
~ Only $575 more is needed to reach the matching $20,000 goal of the Liebner Fund.
~ The cost of IMRF is increasing
~ The Friends of the Library Book Sale will be held on the weekend of June 23 – June 25.
~The water heater is leaking and needs to be replaced
~Many compliments on the “Reading on the Roof” were received

Patron Suggestions
Fifteen suggestions (#s 191-205) and their replies were recorded for the month of May.

Directors’ Report
A. Statistical Report –The Board reviewed the statistical report.  The dramatic drop in fiction reading and rise in non-fiction in the Teen report was questioned.  Mr. Coe stated that the purpose of the statistics is to look at trends. He suggested that years of dates should be looked at to glean trends. It was suggested that growth areas be looked at as KPIs – (Key Performance Indicators)

B. Written Report – The Board reviewed the Director’s written report.

C. Departmental Reports - Board members reviewed these reports.

Old Business
A. Capital Improvements Progress Report – Mrs. Bussey
	~The irrigation system has been installed
	~The planter boxes have been planted
	~The installation of the people counter and the self checkout has stalled because 
	of staffing problems at the computer company 
	~ Seven architects have responded to Mrs. Bussey’s Request for Qualifications
	for the library design project. She will read the proposals in detail and will invite
	three or four of the firms to come for interviews, potentially at the July meeting.

New Business
A. Board Committees- Mr. Coe
~With the approval of the Board members, Mr. Coe designated the following committees and members to serve on these standing committees:
1. Finance Committee – Mr. Soffer will head the committee and Mrs. Fischer and Mr. Coe will be members
2. Personnel Committee – Ms. Horstman will head the committee and Mr. Soffer will be a member of the committee
3. Strategic Planning Committee – Mrs. Fischer will head and Mr. Coe and Ms. Ryan will be members of this committee
~The following will be Ad Hoc Board Committees
1. Board Evaluation Committee – Mrs. Daly will head and Ms. Ryan and Mrs. Cusack will be members
2. Fundraising Committee – Mrs. Cusack will head this committee

B. IPLAR
The IPLAR (Illinois Public Library Annual Report) has been completed according to our statistics and data. By voting to approve, the Board is certifying its essential accuracy. Mrs. Cusack moved that the Board approve the IPLAR. Mrs. Fischer seconded. A vote was taken: all ayes and no nays: the motion carried unanimously.

C. Non-resident card
Ms. Ryan moved that the Board adopt the annual ordinance authorizing the fee for the public library non-resident card.  Mrs. Fischer seconded. A roll call vote was taken. Voting aye were Ms. Ryan, Mrs. Fischer, Mrs. Cusack, Ms. Horstman, Mr. Coe and Mrs. Daly. The motion carried unanimously.

D. Prevailing Wage Ordinance
Ms. Ryan moved to adopt the ordinance ascertaining the prevailing wages for laborers, workmen and mechanics employed on any public works project of the River Forest Public Library. Mrs. Fischer seconded. A roll call vote was taken. Trustees Coe, Ryan, Cusack, Horstman, Fischer and Daly voted aye. The motion carried unanimously.

E. Webpage Review
The review will be tabled until it is complete.

F. MLS Strategic Planning Update – Mrs. Bussey
Mrs. Bussey presented this update to the Board.

There was no call for an executive session.

Adjournment
At 8:54 p.m. Mrs. Cusack moved that the meeting be adjourned.  Mrs. Fischer seconded.

Respectfully submitted,
Diane Daly, Secretary