River Forest Public Library
Board of Library Trustees
Minutes of Regular Meeting
December 10, 2004

Call to Order
President Molly Ryan called the regular meeting of the Board to order at 7:17 p.m. Roll call was taken.  Ms. Ryan, Mr. Coe, Mr. Sher, Mrs. Fischer, Ms. Horstman and Mrs. Daly were present.  Library Director Mrs. Bussey was absent.

Audience to Visitors and Trustee Comments
Four visitors signed in: Leonard Soffer, Al Popowits, Seth Flanders and Karen Dale.  There were no comments.

New Business: Items A and B
A. Board Vacancy: Ms. Ryan nominated Leonard Soffer to fill the vacancy left by Mr. Reitz.  Mr. Coe seconded.  A vote was taken: all ayes, no nays: the motion carried unanimously.  Mr. Soffer joined the Board.  Ms. Ryan nominated Mr. Soffer for the position of Treasurer of the Board.  Mrs. Fischer seconded.  A vote was taken: all ayes, no nays: the motion carried unanimously.
B. Presentation by 125th Anniversary Committee Representative:  Karen Dale, representing the committee planning the 125th anniversary of the Village of River Forest, presented a preliminary draft of the 2005 plans for the events to be held in the village.  Mrs. Dale will meet with Mrs. Bussey to determine the library’s involvement in the anniversary events.  Further discussion was tabled until January.

Consent Agenda
A. Minutes of November 10 and November 16 Meetings:  Mrs. Fischer moved that the Board approve the minutes of the regular meeting of November 10, 2004 and the Bylaws Committee Meeting of November 16, 2004.  Mrs. Daly seconded.  All ayes, no nays, the motion carried unanimously.
B. Warrant List of Bills Payable, December 2004: Mr. Sher moved that the Board approve the December 2004 Warrant List which covered checks #4800 to #4855 and  check #4885 which was out of sequence, and the December payroll for a grand total of $86,774.81.  Mrs. Fischer seconded.  Roll call vote was taken. There were six ayes and one member abstained. The motion carried. 
C. September. October and November Treasurer’s Reports:  The three Treasurer’s Reports could not be voted on for approval as there was an accounting error.  Mr. Soffer offered to follow up with Mrs. Bussey.  All three reports were tabled and will be on the agenda of the January Board meeting.

Communications
A. Holiday Party- There is to be a Holiday Breakfast in the Library Meeting Room on Thursday, December 16, 2004 at 7:30 a.m. for the library staff, Board, Friends and volunteers.
B. Acknowledgments- Board members reviewed copies of recent correspondence.
C. November Patron Suggestions- Board members reviewed copies of November patron suggestions.

Director’s Reports
Board members reviewed the written, statistical and departmental reports.

Old Business
A. Building and Grounds Committee Report- Mr. Sher presented a detailed report of prioritized maintenance work and improvement work.  He reported that there is $12,000 remaining in the budget for such work.  The Board will review the report and make recommendations in January.
B. Wireless Policy-The discussion was tabled until the January meeting.
C. Schedule Personnel Committee Meeting-Merit Increment Policy- The Personnel Committee will schedule the meeting.
D. Additional Item-EEOC Claim- The Board was informed that the applicant for the Director position who filed a claim with the EEOC did not pursue his right to sue in federal court.  The matter is now resolved without any finding of any wrongdoing by the library.  

New Business-Items C, D and E
C. Bylaws Committee Proposal- Ms. Ryan suggested that the proposal be amended to delete the last sentence in Article Four, paragraph two which reads, “Notices shall be sent at least five days in advance.” Additionally, in paragraph four the wording should read “Notice of the meeting shall be given at least 48 hours in advance together with the purpose of the meeting”.   The proposal will be voted on at the January meeting.
D. Review Speaking Points of the OPRF Youth Services Meeting- This item was tabled until the January meeting.
E. Appoint Fundraising Committee- Mr. Coe asked for volunteers for an Ad Hoc Fundraising Committee to meet with Mrs. Bussey to establish initial goals.  Mr. Coe, Mr. Sher, Mrs. Fischer and Mrs. Daly volunteered to comprise the committee which will meet in January.

Adjournment
At 8:40, Mr. Coe moved that the meeting be adjourned.  Mr. Sher seconded.

Respectfully submitted, 
Diane Daly, Secretary